Are you already falling behind on your newsletter to your donors or supporters?
Maybe you shared a heartfelt new year message and were planning to keep the momentum but …… well you just haven’t gotten round to it.
You you already know what AI can help you write more efficiently but you simply have not been happy with the output and are worried everyone can tell its AI.
If this is you, I want you to understand that the problem likely wasn’t the tool although different tools give a different levels of quality— the issue was most likely the input.
AI will disappoint you if you don’t provide proper context and background information — a short phrase with no background, no audience detail, no tone guidance, no reading level preference and no organizational specifics — a will always fall short.
It is very common for my AI prompts to far exceed the actual desired output, I can have gotten excellent results for example with one page prompt when I only needed a half a page text.
I have learnt through my own experience and working for my clients that if you give AI the right direction, it becomes one of the most practical tools you can use to stay consistent without doubling your workload.
The biggest obstacle to newsletter consistency isn’t knowing what to say — it’s the time and mental effort required to shape each issue. Choosing the angle. Building the structure. Finding the hook. Turning scattered thoughts into a coherent message. Doing that over and over is what drains your energy and slows your schedule.
AI helps you reduce that friction and move faster from idea to draft.
Used correctly, it can help you:
Generate multiple content angles from one core story
Turn messy notes into a clean outline in seconds
Break writer’s block quickly
Create first drafts you can refine instead of starting from zero
Repurpose older content into fresh newsletter topics
Adjust tone and framing for different donor motivations
AI will not replace your thinking or your voice. It won’t understand your mission automatically. You still bring the insight, the context, and the final message. What AI removes is the tedious lift — the blank-page problem and the slow structuring work.
The goal is not to have AI write everything. The goal is to accelerate your process so consistency becomes realistic instead of exhausting.
To make this practical, I am sharing the practical plug and play AI newsletter prompt that I use for my clients. It walks you through exactly what to information and instructions to give the AI so the output reflects your organization, your audience, and your voice — and sounds human, not robotic.
Your newsletter will be done in under 30 minutes with all the necessary details captured plus it will read like a human and not sound like AI.
Below is the full prompt with instructions and various options to draft different types of newsletters.
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